Client
📚
Sources needed
—
⏱
First build time
60–90 min
🔄
Monthly maintenance
15–20 min
🗓
Quarterly refresh
—
Phase 1 — Gather Source Material
Quality of the build depends entirely on quality of sources. Weak sources produce generic output. Gather everything before opening NotebookLM.
Tier 1 — Always Include
Tier 2 — Include When Available
Tier 3 — Optional but High-Value
Phase 2 — Build Sequence
Follow in order. Each client gets their own NotebookLM — never mix clients in a single instance.
NotebookLM Prompts LibraryCopy and run inside the client's NotebookLM
Ongoing Maintenance
Monthly (15–20 min)
- ✓ Add any new sources from the past month
- ✓ Run monthly content calendar prompt
- ✓ Note any industry developments to incorporate
- ✓ Flag angles that performed well last month
Quarterly (60–90 min)
- ✓ Full source audit — remove outdated content
- ✓ Add new competitor profiles
- ✓ Add new industry reports
- ✓ Re-run brand voice calibration prompt
- ✓ Update goals and positioning if shifted
At Renewal
- ✓ Full rebuild if major positioning shift
- ✓ Add year's worth of performance data
- ✓ Update competitor landscape
- ✓ Reset content angle history